Visiting the Library

Coronavirus epidemic update

We are pleased to announce that the Huguenot Library is open. To ensure the safety of staff and visitors, special measures have been put in place by The National Archives around the building and in our reading room. These include:

  • One way systems throughout the building
  • Floor markers and signage to maintain social distancing
  • Thorough daily cleaning
  • Provision of hand sanitisers, including disinfectant wipes in the reading room
  • Specific lockers allocated to Huguenot Library and UCL readers
  • The wearing of face masks in all areas of the building

Summer closure

The Huguenot Library will close on Wednesday 14 July 2021 and will re-open on Friday 30 July 2021.

The Huguenot Library is currently housed with UCL Special Collections at The National Archives and welcomes as readers both members and non-members of the Huguenot Society.

Access and opening times

The Library is open on Tuesdays only from 9.30 to 15.30. 

Due to the size of our reading room and strict two-metre social distancing measures, only a small number of readers can be accommodated each day.

The collections are accessible by appointment only. Appointments should be made at least two weeks in advance of the planned visit by contacting the Librarian by email: library@huguenotsociety.org.uk

We regret we will not be able to book appointments at shorter notice.

At present, access to the office is limited so please contact us by email instead of phoning or sending postal enquiries.

Before your visit

The Library’s collection is held on closed access and must be ordered in advance. You will therefore need to provide the details of the material you wish to see before your visit so that it can be ordered for you, fetched and quarantined. For your own safety, we will not be able to produce items that have been seen by another reader within the previous 72 hours.

Use our Library catalogues page to search for material. If you need any assistance in selecting the items you wish to consult, please contact the Librarian.

You will be able to request up to 6 books or 6 archive boxes per visit, or a combination of the two (e.g. 2 archive boxes and 4 books). Please note that you will not be able to order further material on the day of your visit. We may also have to limit access to material which is fragile or contains confidential information.
 

Procedure for visits

After booking an appointment, you will need to complete an application form and will receive an accreditation letter, confirming the date of your visit and the items reserved. Please remember to bring this letter with you in electronic format when you visit the Library.

Please also remember to bring a form of photographic identification (i.e. a current UK Driving Licence, a valid passport, or a UCL ID if you are a UCL member).

For information on travelling to the National Archives by public transport or car, see their How to Find us page.

All readers will be required to wear a face covering within the building. Please remember that you will also need to use it on public transports in accordance with the law. If you cannot wear a face covering, please let us know in advance.


Using the reading room

Visitors are asked to abide by the rules of The National Archives and the Huguenot Library. Please be aware that to ensure your safety the items that you are permitted to bring in the reading room had to be restricted. In particular, no paper, notepads, or your own research material in hard copy are allowed. You will be able to bring pencils (without erasers) and two items from the following list: laptop, tablet, camera and mobile phone. Chargers for these items are permitted. Power sockets and wifi are available in the reading room. Please ask a member of staff for paper, if needed. Further details are available in the Reading Room Guidelines

There are no photocopying facilities available in the reading room, but readers are welcome to bring their own camera for copying material, in line with the Huguenot Library's digital copying policy. Please let the Librarian know if you wish to take any images.

On the day of your visit, the Librarian will be on hand to offer guidance.

Material on open access

To minimise the risk of infection all journals and books on open access had to be removed from the reading room. They can be requested in advance when booking an appointment.

 

Electronic resources

Readers can access a full set of the Society's publications electronically from the computers in the reading room and therefore do not need to request them in hard copy. These consist of:

  • The majority of the Quarto Series volumes. Those available are listed on the CD-ROMs page
  • A full set of the Journal of the Huguenot Society, previously known as Proceedings
  • The Huguenot Surname Index (indexing the Quarto Series volumes and the Dover and Sandtoft registers)
  • All the issues of Huguenot Families

Computers are thoroughly cleaned at the end of each day and no more than one reader may use the same computer within a 24 hour period. Whilst a member of staff will be in the reading room to provide guidance, they will not be able to switch on, or touch the keyboard.

Step-by step instructions on using the electronic resources are available online.

If you prefer to bring your own laptop to access the electronic resources, we can issue a one-day username and password. Please let us know in advance should you wish to do so.

 

Copying of Library material

Visitors to the Library are able to copy limited amounts of material held by the Library for use in private study only. The Librarian is also able to provide such material to enquirers who are unable to visit the library. For details and costs, see the Readers charges leaflet.

The copying of larger quantities of material and of any quantity of material intended for wider reproduction (commercial or otherwise) is subject to the Society’s copyright policy. Obtaining copyright clearance in such cases may take a number of weeks and the Society may make additional charges. Contact the Librarian in the first instance for more information.

 

Material at UCL

At present, we are unable to offer Huguenot Society members access on Fridays to material held in the UCL office.